Submitting Travel Reimbursements in Concur

Table of Contents

  1. Submitting Travel Reimbursements in Concur
    1. 1. Fill in

Date: April 28, 2025 1:12 PM

🚨 Make sure you have your personal cards set up in Concur (if not, follow this tutorial: Adding Your Card to Concur)

1. Fill in

  1. Create report
    start_report.png
  2. Select “Rutgers Non-Travel Expense Report” report_type.png
  3. Enter in information, including a comment of all relevant information (for example, whether it was for a study, how it was related to work, etc)

    (Password to this file is the Holmes Lab general password, ask RA if you don’t know it) codes

  4. Add all expenses add

Documentation & Receipt

  • A final original receipt/proof of payment must be provided for each expense
  • The supporting documents must indicate the date, individual’s name, amount paid, payment method, and last 4-digits of credit card (if paid by card)
  • If a receipt does not include all required information, a credit card statement must also be provided as proof of payment (unrelated information may be redacted)
  • For lodging, the hotel folio (received upon checkout) with itemized charges and $0 balance must be provided
  • A Lost Receipt Certification Form must be completed for any missing receipts
  • If a receipt indicates another individual’s name, the employee requesting reimbursement must obtain a memo from the person named on the receipt authorizing reimbursement to the employee