Add Outlook Calendar to Google Calendar

Date: July 7, 2025 12:47 PM

To show your Outlook email calendar (like your @rutgers email, or other university/corporate emails) on your Google Calendar, you can subscribe to a live link (so it stays updated) using an iCal URL. Here’s how to do that:

Step 1: Get the Outlook Calendar iCal URL

If you’re using Outlook.com:

  1. Go to Outlook.com calendar.
  2. On the left pane, right-click the calendar you want to sync (e.g., “Calendar”) → click “Sharing and permissions”.
  3. In the sharing popup:
    • Under “Share with people”, type your own email address (or any dummy one).
    • Choose “Can view all details”.
    • Click “Share”, then click the “ICS” link that appears.
    • Copy the ICS link (this is the live iCal link).

If you’re using Outlook on Office 365 / Exchange (work or school):

  1. Go to Outlook on the web.
  2. Click on the gear icon > “View all Outlook settings”.
  3. Go to Calendar > Shared calendars.
  4. Under “Publish a calendar”:
    • Choose the calendar.
    • Choose permissions like “Can view all details”.
    • Click “Publish”.
    • Copy the ICS link shown below.

Step 2: Add the Calendar to Google Calendar

  1. Go to Google Calendar.
  2. On the left panel, next to “Other calendars”, click the “+” icon > “From URL”.
  3. Paste the ICS link from Outlook.
  4. Click “Add calendar”.

This will now display your Outlook calendar in Google Calendar. It is a read-only live sync, meaning it updates periodically (Google polls the ICS feed every few hours), but you can’t edit Outlook events from Google.

Rename the Calendar in Google

  1. After it’s added, go to Settings (gear icon) > Settings.
  2. Under “Settings for other calendars,” select the calendar you just added.
  3. You can change the name, color, and notifications here.